min read

10 Best SaaS Scheduling Software of 2023

In a world full of scheduling software, picking the right one can be challenging. Check these 10 Best Saas Scheduling Software of 2023 for high conversion.

Table of Contents

Planning and scheduling can be daunting, but the right software makes it almost effortless. It's amazing how much time you can save when a top-notch SaaS scheduling solution backs you up. Fortunately, there are plenty of incredible options out there that suit any price range or purpose. 

Let us introduce you to the 10 best SaaS Scheduling Software on the market today. With features like drag-and-drop functionality, automated reminders, integration with other applications, and more - these tools will have your next meeting or event organized in no time!

What Is A SaaS Scheduling Software?

Software-as-a-Service, or SaaS, is hosted on remote servers and accessed via a website or client app instead of being installed locally on a computer. Through SaaS, users no longer need to purchase complex hardware infrastructure or have an IT team managing installations, updates, and patches. 

Instead, the vendor provides access to up-to-date applications with consistent performance for all users. Furthermore, scalability is improved since increased usage doesn’t require additional installation costs. All in all, SaaS offers a much more economical solution compared to traditional software models. 

10 Best SaaS Scheduling Software Available In The Market

SaaS scheduling software automates creating and managing appointments, helping streamline operations and ensure customers can book appointments online. We have compiled a list of 10 of the best SaaS scheduling software solutions available.

1. RevenueHero


RevenueHero is an advanced tool designed for marketing professionals and sales teams to easily organize meetings, lead distributions, and conversions. The platform provides powerful tools for custom meeting distribution plans, personalized templates, and routing analysis. RevenueHero also offers detailed reports on lead and meeting distribution and conversion metrics that let you track the effectiveness of your sales process. The Meetings Dashboard feature gives you a bird’s eye view of your team’s performance so you can stay on top of your sales goals.

Notable Features

  • Round Robin
  • Lead distribution
  • Instant lead qualification right on the website/landing page
  • Automated Meeting Workflows
  • 100% customizable meeting widgets
  • Funnel analytics


  • Growth Plan - $99/m (upto 200 meetings)
  • Pro Plan - $199/m (upto 500 meetings)
  • Enterprise Plan - $499/m (unlimited meetings)


  • Salesforce
  • HubSpot
  • Google Calendar
  • Zoom
  • Google Meet
  • Slack
  • Intercom

2. Hubspot Meetings Tool

hubspot Meeting tool

HubSpot Meetings is a meeting and collaboration tool for the modern workplace. It allows teams to connect from anywhere worldwide, schedule meetings quickly and easily, securely share documents, and easily collaborate on projects. 

HubSpot Meetings provides a streamlined workflow that keeps everyone up-to-date on important information while also providing an intuitive user experience. In addition, with its advanced security features, HubSpot Meetings ensures that sensitive data remains secure while giving users access to all their essential tools – including calendar sharing, video conferencing, file sharing, screen sharing, and more. 

With its comprehensive feature set, HubSpot Meetings is perfect for businesses of all sizes who need a robust and secure solution for connecting their remote employees.

Notable Features

  • Create a booking form
  • Collect payments
  • Customize the scheduling page link
  • Set pre-booking and last-minute booking duration
  • Set email notifications and reminders for the meeting

3. Bookafy


Bookafy is a cloud-based appointment scheduling and booking software designed to assist businesses of all sizes in managing customer appointments. It provides an easy, intuitive way for customers to book an appointment with a business, allowing them to choose from available times based on business hours and availability. 

The platform also offers features such as custom booking forms, automated SMS reminders, payment integration, reporting and analytics, multi-user management, online payments, and more.

Bookafy helps streamline the appointment booking process and makes it easier for businesses to manage their appointment calendars without having to answer calls or emails manually. With its advanced features and ease of use, Bookafy is an ideal solution for any business that wants to improve its customer experience while managing appointments more efficiently.

Notable Features

  • Online booking and appointment scheduling
  • Real-time notifications
  • Multi-user management with permission control
  • Integrations with CRM, POS, and accounting systems
  • Automated SMS reminders
  • Custom booking forms

4. SetMore


Setmore is an online appointment scheduling software that simplifies the tedious task of organizing and managing bookings, payments, customer records, and more. With its intuitive drag-and-drop calendar feature, users can easily add staff members, services, locations, etc., and quickly view an entire month’s worth of schedule in a single glance. 

The platform also allows businesses to customize their branded booking page with features such as customer appointment reminders, resource management for staff members, and even automated payment processing. For added convenience, Setmore can be integrated with existing third-party applications like Facebook Pages, Outlook Exchange Server, and Google Calendar.

Notable Features

  • Create a branded booking page
  • Drag-and-drop calendar
  • Integrations with existing third-party applications
  • Appointment reminders for customers

5. Appointy


Appointy is an all-in-one business management tool that helps small businesses and professionals streamline their operations. It provides an easy-to-use, highly efficient interface and a wide range of features that can be customized to fit the unique needs of any organization. 

From appointment scheduling and customer relationship management (CRM) to invoicing, payments, and online booking services, Appointy has it all covered. Its automated system helps businesses save time on administrative tasks and spend more time engaging with customers.

Appointy also offers powerful reporting capabilities to track performance metrics quickly and easily and integrate with third-party tools for even more efficiency. With its comprehensive suite of features, Appointy is the perfect solution for busy entrepreneurs who want to manage their business operations more effectively.

Notable Features

  • Appointment scheduling
  • Customer relationship management (CRM)
  • Invoice processing and payments
  • Online booking services

6. Nylas


Nylas is a cloud-based unified communications platform designed to make it easier for people to connect and collaborate. The app enables users to sync emails, calendars, and contacts from any email provider into one platform, allowing them to access up-to-date information. 

With Nylas, users can centralize their communication threads across multiple channels, including emails, SMS, and Slack messages. They can also set up notifications for important tasks. 

The platform also provides features such as cloud search and message threading so users can easily find conversations and tasks. Furthermore, Nylas offers powerful automation tools that can help save time on manual tasks such as scheduling meetings, responding to leads, and more. Finally, its intuitive dashboard makes it easy for users to manage contacts, emails, and events in a single view – providing a comprehensive overview of their communication activities.

Notable Features 

  • Synchronize emails, calendars, and contacts
  • Notifications for important tasks
  • Cloud search and message threading
  • Automation tools
  • Intuitive dashboard for managing contacts and events
  • Integrations with third-party tools and services.

7. Zoho Bookings

Zoho bookings

Zoho Bookings is an easy-to-use, all-in-one appointment scheduling software designed to help businesses make life easier. With Zoho Bookings, you can easily create customizable booking pages, accept payments online, manage customer data and communications, sync calendars to keep up with your schedule, and more. It's never been simpler to take control of your business bookings - Zoho Bookings provides a comprehensive solution that helps you streamline the entire scheduling process.

From creating professionally branded booking pages to automatically sending confirmation messages and reminders, Zoho Bookings makes it easy for businesses to run their appointment scheduling operations smoothly and efficiently. Moreover, unique features such as automated billing and payment processing will save you time and money in the long run.

Notable Features 

  • Customizable booking pages
  • Accept payments and manage customer data
  • Automatic confirmation messages and reminders
  • Sync with calendars for an easy time slot

8. Square Appointments

Square Appointments

Square Appointments is an online appointment-scheduling software designed to help businesses streamline their booking and customer relations processes. It features a modern and intuitive user interface, allowing users to easily create profiles for customers, book appointments, manage customer data, and accept payments. 

With powerful calendar management tools such as automated email confirmations and reminders and scheduling options that allow users to create recurring events or block out days or times for staff members, Square Appointments makes it easy to keep track of customer appointments and client information. Additionally, its integrated payment processing system allows businesses to quickly collect customer payments with just a few clicks of the mouse. 

Notable Features 

  • Customer profiles and appointment booking
  • Automatic email confirmations and reminders
  • Recurring events scheduling
  • Payment processing integration

9. Acuity Scheduling

Acuity Scheduling

Acuity Scheduling is an online appointment scheduling and calendar management system designed to make it easy for service providers to manage their business calendars. With Acuity Scheduling, you can quickly and easily create custom booking pages that match your brand, sync with your current calendar systems, set up automated email confirmations and reminders, and accept payments from clients at the time of booking.

The intuitive drag-and-drop user interface allows you to customize your booking page by adding text, images, and other features representing your business. Additionally, the platform offers powerful customization options, such as setting appointments for recurring services or offering exclusive discounts for specific customers. 

Notable Features

  • Drag-and-drop user interface for customizing booking pages
  • Recurring appointments, offers, and discounts
  • Integrations with third-party apps
  • Email confirmations and reminders
  • Analytics and reporting on bookings

10. OnceHub


Creating and maintaining more congruent meetings is easier with OnceHub's innovative journey builder. Users can tailor their experience with OnceHub based on their needs and reach their audiences on their terms. Users can design unique journeys for everyone they meet with OnceHub, whether it's a meeting planned for now or one scheduled for the future. 

Moreover, OnceHub offers features such as sharing availability through a booking link, letting the digital assistant handle it, and engaging customers on its website. By transforming any business interaction into a truly personalized experience, OnceHub ensures that customers remain engaged long after they have left the meeting.

Notable Features

  • Set a daily or weekly meeting schedule
  • Decide how many time slots a day will be available
  • Making your booking page look and feel like you want
  • Choosing whether the guests can book a single session or multiple sessions at once

What Are The Benefits Of SaaS Scheduling Software?

There are multiple benefits one can reap from SaaS scheduling software. Let’s have a look at them. 

1. Automated B2B Sales Funnel

This allows for more accurate decision-making with customer data at hand. Furthermore, an automated b2b sales funnel can help reduce costs. As a result, businesses can save time and money while maintaining customer relations and quality support.

2. Streamlining Customer Scheduling And Appointment Setting

The user-friendly interface allows customers to easily make and manage their appointments from anywhere. Streamlining the process eliminates the need for multiple phone calls and tedious paperwork, allowing businesses to maximize their time and focus on what’s important—serving customers. 

Customers appreciate the convenience of online scheduling; this software helps reduce no-show rates and improves relationships between customers and service providers. It also enables businesses to communicate easily with their customers by sending out appointment reminders in advance and personalized messages after each appointment have been completed.

3. Making Real-Time Data Available For Customers

Businesses can access the latest customer information and instantly update them with any changes or updates pertinent to their purchases. This level of immediacy provides customers with peace of mind and assurance that all aspects of their order will be taken care of efficiently. 

Moreover, SaaS software is cost-effective and takes a fraction of the time compared to traditional methods for managing customer data. Additionally, streamlined access is available via cloud technology so customers can always be updated on their payment transactions or purchase order delivery schedules. 

4. Automating Payments For Services Rendered

Despite the rapid growth of automated user payment systems, many businesses still need help receiving payments for services rendered securely and promptly. Automating this process can be a great way to ensure invoices are paid on time and accurately tracked.

One benefit of using SaaS Scheduling Software is that it allows businesses to use Cloud-based technology and automate their payment processes. This ensures that customers have an easy and reliable payment system, while business owners can remain confident that all payments will be accounted for. Additionally, automating the payment process eliminates manual data entry errors and increases efficiency by allowing businesses to process recurring payments easily.

5. Creating Efficient Customer Relationship Management Systems

Creating an efficient customer relationship management (CRM) system requires tracking data, automating routine tasks, and saving time. One effective tool that can help maximize efficiency is SaaS scheduling software. Such software allows clients to book services online and schedule a date and time efficiently.

This saves essential staff hours, reducing the need for follow-up calls or emails to discuss further details with customers. It also helps to maintain accuracy with customer booking information as everything can be accessed quickly in the same place without having to look through files across multiple departments. Additionally, SaaS scheduling software ensures that customer support is personalized by allowing notifications of customer preferences and history while booking an appointment. 

Winding Up!

No matter what type of business you run, having an efficient system for managing bookings and appointments can make a huge difference in the success of your operations. The appointment scheduling software platforms mentioned above offer powerful features that help businesses streamline their booking processes, reduce administrative overhead and manage customer relationships more effectively. So, if you’re looking to take control of your appointment scheduling needs, RevenueHero is the go-to solution you need!

RevenueHero is an automated meeting scheduling tool that provides support and resources to ensure your appointment scheduling solution works best for your business. Book a Demo today to hands-on ace your appointment scheduling needs.

Aju Neeraj
Double your inbound conversions without increasing your budget
Let your website visitors book meetings with the right sales rep instantly
Request a Demo

We’re here because there’s no substitute for a live demo.

Like your customers, you’ve done your research. Get on a call with us and see if RevenueHero makes sense for your sales and marketing teams.

Book a meeting
Google Tag Manager (noscript) End Google Tag Manager (noscript)