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The Ultimate List of Hubspot Meeting Alternatives for Your Business

Looking for the best Hubspot meeting alternatives? Check out our top picks for 2023, with key features and pricing that fit your budget and meet your goals.

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Picture this: You're a business owner and one challenge that you inevitably face is scheduling meetings. This can be a real pain point for professionals, especially those handling multiple responsibilities. 

Globally, Hubspot revolutionized meetings. However, you may feel frustrated when navigating the complex user interface. Also, there's a hefty price tag. So, how do you find something less expensive, less complicated, and more fun?

In this blog post, we've compiled a list of the best Hubspot meeting alternatives you can explore. We’ll also point out what to look for in the alternatives to help you decide as per your needs. 

Let’s begin!

What is Hubspot Meeting?

Hubspot meeting is a highly efficient and organized tool designed to streamline communication between businesses and clients. With Hubspot Meetings, businesses can easily schedule and conduct meetings with clients without the complications of back-and-forth emails and phone calls.

It allows the business to share a personal booking link with the client, enabling them to book meeting times based on the business’ availability quickly. This saves time for all parties involved and eliminates the chance of double bookings or missed appointments.

Key Features to Consider in Hubspot Meeting Alternatives

According to  Bob Parsons, Founder of GoDaddy, “When you look at your competitors, everything looks perfect at a distance.” This is why, consider the following features in alternatives.

1. Integration

An important consideration is how well the alternative integrates with your existing systems. You want to make sure that any tools like Hubspot meeting you adopt seamlessly integrate with your CRM, calendar of choice, and other tools that you use daily.

2. User Experience

If Hubspot meeting competitors are too complicated to use, it will not be successful. It must be user-friendly and easy to navigate, with a clean and intuitive interface.

3. Security

Data security is essential for any business, particularly regarding sensitive or confidential information. The meeting alternative you choose should have robust security features, such as data encryption, access control, and firewalls.

4. Pricing

There are numerous options available for tools like Hubspot, each with its own pricing structure. Be sure to compare pricing models and choose a solution that fits your budget without compromising quality.

5. Customization

Consider whether the meeting alternative can be customized to suit your specific needs. The more customizable the solution is, the more it will be tailored to your business's unique requirements.

Biggest Drawbacks of Hubspot Meeting

Despite its numerous benefits and features, Hubspot Meetings may not suit everyone. Its significant downsides could limit its functionality for those with specific needs. They include:

1. Cost

HubSpot's pricing can be a major hurdle for smaller businesses or those on a tighter budget. While the free CRM is attractive, many of HubSpot's best offerings are only available in higher-priced plans, which can be unaffordable for some companies.

2. Complexity

While HubSpot offers various features and tools, it can be a complex platform to navigate and set up. This can lead to additional costs for businesses that need to outsource the onboarding process to a professional.

3. Overwhelming Number of Features

The meeting scheduler Hubspot offers a range of features across its various products, which can be overwhelming for some users. This leads to confusion and frustration, particularly for businesses needing only a specific subset of features.

4. Limited Customization

While HubSpot offers a lot of flexibility regarding what functionalities you can access within the platform, there are limitations when it comes to customization - particularly in branding and design.

5. Learning Curve

Due to the complexity of the platform, it can take some time for users to become proficient in using HubSpot. This can be a challenge for businesses that need to see results quickly, as HubSpot may not provide an immediate return on investment.

Top Hubspot Meeting Alternatives 

Here, we present some of the top Hubspot meeting alternatives businesses can consider to maximize their productivity and collaboration.

1. RevenueHero

RevenueHero is a lead distribution platform offering various features to help businesses streamline their sales processes. It helps businesses with instant meeting scheduling and lead routing. Compared to Hubspot appointment scheduling, it provides a user-friendly interface that is easy to use and understand.

Key features of RevenueHero include:

  • Instant Scheduling to schedule meetings with ease by selecting the date and time
  • Custom Meeting Distribution to distribute meetings based on availability
  • Conversion Reports to track the meeting performance and make decisions
  • Distribution Reports to see which meetings are scheduled and where
  • Personalized Templates to make your communication more effective and efficient
  • Lead and Meeting Distribution for optimizing your resources
  • Routing Analysis to make data-driven decisions for a more streamlined process
  • Meetings Dashboard to track all your scheduled meetings in one place


  • Inbound Essentials - $0/mo for RevenueHero platform, $25/mo/seat
  • GTM Enterprise - $79/mo for RevenueHero platform, $25/mo/seat

2. Zoho Bookings

Zoho Bookings is a scheduling software designed for small businesses and freelancers. It allows you to create booking pages that integrate with your website, so clients can schedule appointments online. Zoho Bookings also offers appointment confirmations, reminders, and follow-ups to help you stay on schedule.

Key features of Zoho Bookings:

  • Zoho Bookings automatically syncs with your personal calendar
  • You can set up buffer times to stay on top of your to-do list and prevents burnout
  • Set up approval workflows, require prepayment, and even block certain days or times.
  • It lets you set up time off and special hours to prevent scheduling meetings during personal time.


  • Basic - $7.5 per staff/month
  • Premium - $11.25 per staff/month

3. Calendly

Calendly is a meeting scheduling tool that integrates with Hubspot, making it a great alternative to Hubspot's meeting scheduling functionality. Calendly is one of the best Hubspot meeting alternatives for creating custom booking pages, managing your availability, and setting your meeting preferences.

Key features of Calendly:

  • Syncs and integrates with your calendar and other tools
  • Easy-to-navigate user interface for non-technical users
  • Determines availability based on your schedule and busy events on your connected calendar
  • Allows you to create events with specific time slots
  • Offers workflows, integrations, and embeds
  • Helps you book better meetings faster


  • Basic - Always Free
  • Essentials - $8 /seat/mo
  • Professional - $12 /seat/mo
  • Teams - $16 /seat/mo
  • ENTERPRISE - available on request

4. YouCanBookMe

YouCanBookMe is an advanced booking platform that has revolutionized how businesses and professionals handle their appointments. This powerful tool lets customers easily schedule appointments directly into your calendar, saving you valuable time and effort.

Key features of YouCanBookMe:

  • Set your availability by choosing the days and times you wish to be available for
  • Manage all your bookings directly from the YouCanBookMe calendar
  • Get complete control over the notifications you receive for new bookings, changes, and reminders
  • Make your booking pages your own by customizing them to match your brand identity
  • integrate with your favorite tools and apps


  • Free plan available with limited features
  • Paid plan - $ 9 per calendar/month

5. SimplyBookMe

SimplyBookMe is an innovative scheduling software that is a one-stop-shop for streamlining appointment scheduling. It automates, streamlines, and organizes calendar appointments and allows a personalized booking page. SimplyBookme also provides multiple booking channels to expand its reach.

Key features of SimplyBookMe:

  • 24/7 online booking availability to reduce no-shows and double bookings
  • Integration with Facebook, Instagram, and Google to offer appointments via social media platforms
  • Ability to efficiently schedule appointments across multiple locations or offer video meetings
  • Customizable intake forms to gather client information during the booking process
  • Option to request various types of responses from clients, including text, checkboxes, and image uploads


  • Free - $0/month
  • Basic - $8.25/month
  • Standard - $24.9/month
  • Premium - $49.9/month
  • Premium plus - $82.5/month

Bottom Line

Hubspot Meetings is undeniably a powerful tool for businesses to improve customer service and increase sales. However, as discussed, it's not without its limitations. It lacks certain capabilities businesses need to compete in today's market. Thankfully, Hubspot meeting alternatives are available that provide similar features and benefits.

RevenueHero, with its suite of revenue intelligence tools such as instant scheduling and lead distribution, helps businesses accelerate sales cycles and gain better visibility into sales activities. Book a demo today and make your meetings more efficient and productive.

Aju Neeraj
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