Calendly is probably at the top of your list if you’re looking for a meeting scheduler software. But we’re pretty sure you’re evaluating alternatives that are proving to be worthy contenders.
In our mission to #MakeBuyingSimple for businesses like yours, we did a whole lot of reading and research. Spoke to over 500 companies on the solutions they are considering.
And crafted a detailed guide for you that covers everything you need to know about the 15 best Calendly alternatives.
Right from each of its strengths and weaknesses to its product pricing, find out which solution is the best fit for you.
Before we get started, here’s the hot question that got you started on this search.
But why are businesses looking to switch from Calendly?
While Calendly is one of the earliest business scheduling software in the market with a well-established market presence and customer base, it can fall short in one too many areas. And we believe that it is crucial to have all the facts in hand before you get enticed by the free/low-priced plan that it offers.
Here are the 9 notable reasons why customers look to switch from Calendly and evaluate alternatives. Based on what we’ve heard.
- While Calendly integrates with a whole bunch of CRM software, it comes with pricing restrictions. Only Professional plans and higher customers can connect to HubSpot CRM, while Teams and Enterprise can integrate with Salesforce CRM.
- Routing leads on Calendly is a relatively new feature that comes with its own set of challenges. Only customers on the Teams and Enterprise plan can route using HubSpot forms. And if you’re on the Professional plan and above, you can route leads using Calendly’s native forms.
- The next tricky bit in Calendly is routing leads via ownership. If you want to look up your CRM for existing leads in order to show their account owners’ calendars, there are 2 roadblocks in your way.
One, you need to have Salesforce CRM to do this. For HubSpot CRM users, this functionality is out of the question.
Two, you need to upgrade to the Enterprise plan to be able to do so. You know what that means - getting an enterprise license for your entire organization, irrespective of how many people are actually going to use it.
- Strict round-robin is impossible on Calendly since it works on showing the entire team's calendar and not bringing a person's calendar in rotation.
- When a prospect submits a form but does not book a meeting in Calendly, you can’t redistribute the lead. An evident cause of headaches for sales ops and sales managers.
- Dedicated and fast support is offered only to the Enterprise plan subscribers. This includes having a Calendly account partner, onboarding and implementation assistance, adoption guidance, and security & legal reviews. Not having access to this in the other plans can end up costing you more indirectly.
- While Calendly offers a free 14-day trial, if you are looking to upgrade to the Enterprise plan and make use of the features it offers, you should probably know that it comes at a cost. We’ve heard that you are required to pay for everyone in your entire organization and can’t implement it for just your revenue teams.
Let’s simplify that for you. Assume, 40 people across your GTM teams are going to be the ones using Calendly. But only 20 of them need the license because they’ll be the ones taking meetings. In this case, you can’t buy the license under the Enterprise plan for just 20 of them. You’ll be required to pay for 40 licenses as all 40 people are added to the company account. - Customization of the Calendly scheduling pages can be done if you have opted for the Professional, Teams, or Enterprise plan. Although, you can only customize your team name, team page link, welcome message, team avatar, and time zone. The level of customization possible needs to be kept in mind as you cannot tweak the page to reflect your brand’s design, style, or experience.
- Calendly’s booking page tends to be slow and at times unresponsive. And since it takes visitors to a different page/instance to book meetings, it causes marketing attribution to get missed a lot of times.
Here’s a closer look at Calendly’s product pricing where you have 5 plans to choose from.
For monthly subscriptions:
- Basic: Can be used free of cost
- Essentials: Starts at $10/seat/month
- Professional: Starts at $15/seat/month
- Teams: Starts at $20/seat/month
- Enterprise: Custom plan for which you’ll have to get in touch with their sales team
For yearly subscriptions:
- Basic: Can be used free of cost
- Essentials: Starts at $8/seat/month
- Professional: Starts at $12/seat/month
- Teams: Starts at $16/seat/month
- Enterprise: Custom plan for which you’ll have to get in touch with their sales team
Now that we know why businesses are looking to switch from Calendly, let’s find out what are the top solutions that they evaluate. In no particular order, we’ve put together the 15 best Calendly alternatives along with their pros, cons, and pricing structure.
1. RevenueHero
An inbound revenue acceleration platform, RevenueHero, helps businesses accelerate and improve the B2B buying experience. It enables marketing and sales teams to book more qualified meetings, connect high-intent website visitors to the right rep instantly, reduce the sales cycle, and drive more pipeline without hurting budgets.
Strengths
- Lets you connect high-intent qualified buyers with the right sales rep instantly throughout the buying journey, right from booking meetings on the website to handoffs between sales teams.
- Saves time on manually qualifying leads and assigning the right reps to your most valuable prospects via instant qualification.
- Ensures qualified leads are routed to the sales rep best equipped to convert them through round-robin, lead-to-account matching, and smart meeting distribution capabilities.
- Helps you hit targets and stay on track with granular reports on buyer behavior, meeting outcomes, and conversion patterns.
- Improves buyer experience by enabling targeted messaging and automatic follow-ups and reminders with personalized communications and meeting links.
- Pricing plans that are designed to be in sync with the value provided to your sales teams in the form of booked meetings - a solution that’s better for your ROI and bottom-line metrics.
- Smooth, seamless, and speedy implementation to get your workflows and use cases up and running in less than a couple of days. Plus, our onboarding and support team are always just a Slack message away
Weakness
- One thing we’ve had some of our customers say is that we need to ramp up the documentation. And we're actively working on it. Although our live onboarding & live support via Slack channels surely make up for it.
Plus, we are always open to understanding the challenges our customers face or finding out what capabilities they would like to see. And we take it straight to the drawing board and have our team come up with solutions.
Source: G2
Pricing
Inbound Essentials
A plan that is perfect for small teams looking to boost their inbound conversions. This plan is priced at $25/user/month and comes with a fixed platform fee of $79/month.
Outbound Essentials
If outbound meetings are going to be your primary use case, this plan would be perfect for your team. SDR-to-AE meeting handoff, 1-click magic links to route meetings, personal meeting links, and much more for $20/user/month and no platform fee.
GTM Enterprise
The preferred plan for larger teams and enterprises that are looking to accelerate revenue growth. This plan is priced at $39/user/month and comes with an additional $69/month platform fee, which does not change based on the number of users or leads submitted.
2. Chili Piper
Chili Piper is a scheduling platform designed to help businesses streamline the lead-to-booking process and improve inbound conversion rates. It predominantly caters to larger revenue teams with high-volume leads who need automated lead routing and qualification. It has capabilities ranging from scheduling to lead qualification and routing, although they are unbundled and sold as separate products. (Instant Booker, Form Concierge, Handoff, Distro)
Strengths
- Provide a one-click booking experience via email to your customers. You can do this by embedding suggested times and smart signatures using which customers can schedule meetings.
- Route leads based on account owner, geography, industry, company size, or any other custom routing rules your business requires.
- Distribute warm leads to the appropriate rep based on trigger events, such as reaching the lead score threshold, and field updates in Salesforce amongst others.
- Compatible with CRMs such as Salesforce or HubSpot CRM and sales engagement platforms including Outreach, SalesLoft, and High Velocity Sales.
- Send customizable SMS and email reminders to increase meeting show rates.
Weaknesses
- While you have the ability to customize components to your brand’s style, the main drawback here is you require significant developer assistance, time, and effort to do so.
- The booking widget load time is slow and can be anywhere from 8 to 13 seconds depending on the complexity of the rules, causing a high drop-off rate.
- Customers who use HubSpot CRM or any CRM other than Salesforce find the integrations to be weak and frustrating.
- When it comes to looking up account ownership in your CRM, Chili Piper does not let you dynamically check and match leads with the right account owner. You’ll need a lot of admin work to get it right. Plus, it does not let you distribute your leads via a strict round-robin.
- You might have to wait for days or even weeks for the team at Chili Piper to get back to you and resolve your implementation queries.
Pricing
Chili Piper does not offer a free trial and has 4 different pricing plans for you to choose from.
Monthly commitment:
- Instant Booker: Starts at $22.5 per user per month
- Handoff: Starts at $37.5 per user per month
- Form Concierge: Starts at $45 per user per month, plus a Tiered Platform Fee*
- Distro: Starts at $45 per user per month
*Chili Piper’s Tiered Platform Fee is calculated based on how many leads are submitted per month.
If you submit up to 100 leads, the platform fee is $225. For up to 1000 leads the fee is $600 and for more than 100 leads you are charged a fee of $1500.
If you’re looking for an in-depth comparison of Chili Piper vs Calendly, we’re sure you’d find our latest guide useful.
On the other hand, if you’d like to explore alternatives to Chili Piper beyond Calendly, there are a ton of great options for you to choose from. We even put together the top 10 Chili Piper alternatives list for you.
3. Acuity Scheduling
Said to be a scheduling personal assistant, Acuity Scheduling handles all aspects of appointment scheduling, right from booking meetings and sending reminders to collecting payments. Using this, customers can view your real-time availability to select a date and time that works for them. And pay in advance using payment processes such as Square, PayPal, or Stripe.
Strengths
- Show customers only the calendar you want them to see and control your teams’ availability
- Auto-adjust for time zones and let clients easily cancel and reschedule themselves
- Automate meeting scheduling, payment reminders, and follow-ups
- Effortless sync with calendar, video conferencing, and payment apps
- Everything can be customized to match your brand experience
- Share your calendar via Facebook, Instagram, email, or your website
Weaknesses
- Email functionality is said to be quite complex
- API is less responsive and has fewer features
- Support for the product is not what you’d expect
Pricing
Acuity Scheduling offers a 7-day free trial and has 3 different pricing plans for you to choose from.
Monthly commitment:
- Emerging: Starts at $20/staff/month
- Growing: Starts at $34/6 staff/month
- Powerhouse: Starts at $61/36 staff/month
4. HubSpot Meetings
HubSpot Meetings offers a convenient way for prospects to effortlessly schedule meetings with either one or multiple individuals within your company. The meeting scheduler integrates with the applications your team already uses and is directly connected to your HubSpot CRM database. As a result, every time a prospect books a meeting, your database expands and remains in sync, ensuring the growth and accuracy of your contact information. It lets you take the manual work out of appointment scheduling and frees up more time to close deals.
Strengths
- Robust sync with Google and Office 365 calendars and other business applications
- Embed your scheduling link on your website or use the shareable booking link via email
- Create a round-robin meeting link so customers can meet with whichever rep’s schedule works best
- Simple navigation with an easy-to-use interface
- Let prospects schedule time with multiple people with group meeting links
- Helps remove the possibility of double booking
Weaknesses
- Only when used with other HubSpot products, is customization possible
- Advanced features that help automate sales operations come under the higher-priced plans
- Meeting routing is nearly impossible, which is essential if you have more than 2 sales reps
If HubSpot Meetings was a strong contender in your list, we’d like you to take a moment and see how it stacks up against RevenueHero.
Pricing
HubSpot Meetings offers a free 14-day trial and has 3 different pricing plans for individuals and small businesses to choose from.
Monthly commitment:
- Free Tools: Can be used free of cost (although you may have to buy the Starter CRM Suite which starts at $50/month if you are a new HubSpot customer)
- Starter: Starts at $20/month
- Professional: Starts at $890/month + a required, one-time Professional Onboarding for a fee of $3,000
HubSpot Meetings also has 2 different pricing plans for businesses and enterprises to choose from.
- Professional: Starts at $890/month + a required, one-time Professional Onboarding fee of $3,000
- Enterprise: Starts at $3,600/month + a required, one-time Enterprise Onboarding fee of $6,000
5. OnceHub
Formerly known as ScheduleOnce, OnceHub is a meeting journey builder that makes managing your schedule and lead generation processes easier. It is an ideal solution for small teams and businesses to book meetings. Beyond this, it also lets you design unique meeting journeys, manage engagements with a no-code digital assistant, and help build interactive landing pages to boost your ROI.
Strengths:
- Can define daily or weekly limits for meetings to manage the team’s workload
- The session package feature lets customers schedule a series of meetings
- Enables you to reserve equipment and meeting rooms for scheduled meetings
- Integrates easily with video conferencing, calendar, and CRM solutions
- Has flexible widget publishing options: standalone, pop-up, and embedded
Weaknesses:
- Integrations available are limited
- The UI is not user friendly and it can be slightly complex to set things up
- Re-scheduling calendar availability is a tedious process
- Customer support is slow and is available only for those on the paid plans
- All the advanced capabilities are only available in the high-end paid plans
Pricing:
OnceHub offers a free trial and has 3 different pricing plans for you to choose from.
Monthly commitment:
- Starter: Can be used free of cost for up to 3 booking pages, forms, and chatbots
- Growth: Starts at $24/user/month
- Enterprise: Custom plan for which you’ll have to get in touch with their sales team
6. Appointy
Appointy’s online appointment scheduling software allows businesses to take control of their calendar in the most efficient way. Its user-friendly interface makes booking appointments and sending messages a breeze, where customers can easily view upcoming events. Appointy offers seamless integrations with calendar services for maximum convenience.
Strengths
- Set up staff availability, locations, and work hours to take automated reservations from the website
- Send email and SMS reminders to confirm, reschedule, or cancel appointments
- The booking page can be customized to meet branding/corporate needs
- Easily integrate with various calendar and video conferencing apps in your tech stack
Weaknesses
- Advanced capabilities are available under the expensive plan
- There have been issues reported of the platform glitching
- SMS and email reminders are not customizable
Pricing
Appointy offers a free 14-day trial and has 4 different pricing plans for you to choose from.
Monthly commitment:
- Free: Can be used free of cost for 1 user
- Growth: Starts at $29.99/staff/month
- Professional: Starts at $59.99/5 staff/month
- Enterprise: Starts at $99.99/5 staff/month
7. Sprintful
Sprintful is a simple yet comprehensive online scheduling platform that supports multiple meeting types, including one-on-one meetings, group meetings, and business services. With it, you can sync your existing calendars, configure availability rules, set up short notice, meeting buffers, blocked dates, and optional custom forms. Sprintful integrates easily with Google, Outlook, and Office 365 calendars integrations (Google, Outlook, Office 365), along with apps like Zapier, Zoom, Google Meet, Salesforce, Stripe, webhooks, custom Lambda functions, and many more.
Strengths
- Customize your branding by adding your own brand color, logo and header message, and even your own domain name
- Support a long list of native integrations, webhooks, APIs, and a "sandbox" NodeJS environment
- Lets you route leads via round robin and a Team Directory mode that lets you list all team members and your prospect can choose and book time with the person they want
- Affordable pricing compared to other solutions in the market
Weaknesses
- The number of booking pages, bookings, and integrations it supports is dependent on the pricing plan you choose.
- Doesn't give you real-time notifications or updates
- You can’t set and manage team/individual availability
- Support is not as efficient and effective as you want it to be
Pricing:
Sprintful offers a 7-day free trial period and has 3 pricing plans for you to choose from.
Monthly commitment:
- Basic: $9/month
- Professional: $19/month
- Business: $49/month
- Enterprise: Custom plan for which you’ll have to get in touch with their sales team
8. YouCanBookMe
With YouCanBookMe, you can control your booking availability, automate your workflows, create personalized notifications and give customers an effortless way to schedule time with you. It streamlines appointment-related communication, such as cancellations, rescheduling, reminders, and confirmations. The platform is simple and easy to use with a user-friendly navigation and design.
Strengths
- Syncs with either Microsoft or Google Calendar to define your availabilities for meetings
- Can share your booking page via email, text, and social, or also embed it directly on your website
- Every step of the booking journey is customizable - calendar content, confirmations, reminders, and more
- Supports 44 languages and easily translates all communication
- Integrates with Zapier, Zoom, Google Meet, Stripe, and Gmail
Weaknesses
- Setup and configuration can be complicated and time-confusing
- Upgrading to higher plans with premium features is expensive
- It does not recognize previous bookings
Pricing
YouCanBookMe offers a free 14-day trial and has 2 different plans for you to choose from.
Monthly Commitment:
- Free Forever: Can be used free of cost
- Paid Plan: Starts at $12/calendar/month
9. Picktime
An appointment scheduling platform that enables businesses to manage appointments, Picktime allows customers to easily set up meetings, classes, and interviews. It provides online scheduling, invoice generating, and team management features and syncs with all major calendar and video conferencing platforms.
Strengths
- Sends automated reminders to avoid no-shows
- Get a comprehensive meeting activity report from start to finish
- Manage all business activities across time zones from a single dashboard
- Shows availability in real-time to avoid double bookings or missed meetings
- Helps process online payments in a secure manner via PayPal and Stripe
Weaknesses
- When there’s a change in the meeting time date/time, it isn’t possible to notify the attendees until the meeting is canceled
- Initial setup is time-consuming with a steep learning curve
- Setting up time slots/available appointments can be confusing
Pricing
Picktime offers a free trial and has 3 different pricing plans for you to choose from.
Monthly commitment:
- Free: Can be used free of cost
- Starter: Starts at $9.99/3 team members/month
- Pro: Starts at $19.99/20 team members/month
10. Doodle
Doodle simplifies the process of scheduling meetings by providing an intuitive user interface that allows users to effortlessly input their available meeting times and receive prompt feedback. This streamlines the task of finding the optimal meeting time with minimal effort. It effectively manages invitations, reminders, and follow-ups, and is known for its dedicated support staff who are always available to assist in case of any issues.
Strengths
- Manage availability on each booking page, add buffer times, and limit the number of bookings per day
- Create group meetings by adding up to five hosts to the booking page
- Get detailed booking and meeting reports in the team admin console
- Share the booking page link easily via Slack, email, and more
- Seamlessly integrate with Zoom, Google Meet, or Webex
- Add custom branding on all invites and booking pages
Weaknesses
- The newly updated capability of clicking time selections can sometimes be clumsy.
- A lot of the features can be a bit pricey and come under the enterprise plan
Pricing
Doodle offers a free trial and has 4 different pricing plans for you to choose from.
Monthly commitment:
- Free: Can be used free of cost for 1 user
- Pro: Starts at $14.95/user/month
- Team: Starts at $19.95/user/month
- Enterprise: Custom plan for which you’ll have to get in touch with their team
11. Drift
While it is not primarily a scheduling solution, Drift has several tools for sales teams including a meeting scheduler. Its main capability is a chatbot that enables you to hold live conversations with your website visitors. Drift extends this bot's functionality to your emails, audience insights, and sales team routing. Plus you also get to sync available visitor data from your CRM to have more personalized conversations.
Strengths:
- Lets you automatically schedule qualified meetings in your sales reps calendar
- Can target high-intent site visitors and give them the fast lane to book a meeting
- SDRs can book instant meetings with AEs after lead qualification through live chat
- Easy integration with Outlook 365 and Google Calendar
- Send automated reminders to participants about the scheduled meeting
Weaknesses:
- Customer support is below par, both during and after onboarding
- Lack of in-depth analytics of the buyer journey
- Ultra-premium pricing which can be over the budget for a lot of businesses
- A lot of the capabilities and support need to be purchased as an add-on
Pricing:
Drift does not offer a free trial and has 3 different pricing plans for you to choose from.
Annual commitment:
- Premium: Starts at $2,500/month
- Advanced: Custom plan for which you’ll have to get in touch with their team
- Enterprise: Custom plan for which you’ll have to get in touch with their team
12. Setmore
An online scheduling platform, Setmore lets you connect with your customers and manage all your appointments through one simple calendar system. It integrates seamlessly with your entire tech stack, including your website, social media, CRM, calendar, video conferencing, and payments. Setmore also allows you to create a custom booking page with your logo, branding, social media stream, and reviews.
Strengths
- Has a sleek and user-friendly interface that is easy to navigate and use
- Provides live chat support with knowledgeable reps and well-written help documentation
- Affordable pricing for smaller businesses and lower per-staff pricing for larger teams
- Can feature a free custom QR code on marketing and merchandise, upon scanning which your customers see your booking page
Weaknesses
- Calendar sync is said to be challenging with double booking issues
- Booking meetings in different timezones is an issue
- While the mobile app is modern, it is also quite glitchy
Pricing
Setmore offers a free trial and has 3 different pricing plans for you to choose from.
Monthly commitment:
- Free: Starts at $0/user/month for up to 4 users
- Pro: Starts at $12/user/month for up to 1-2 users
- Team: Starts at $9/user/month for unlimited users
13. Mixmax
As a Gmail-based sales productivity software, Mixmax helps move leads through the pipeline through features such as email tracking and sequences, templates, CRM sync, and one-click scheduling. The one-click scheduler lets you set up your availability and share the link via emails, websites, and social profiles. Mixmax works with Google Calendar and integrates with Salesforce.
Strengths
- Send calendar invites, meeting notifications, and reminders to reduce no shows
- Coordinate group meetings by letting participants vote for what time works best
- Has read receipts on email to help you know if a prospect’s email address is functional
- User-friendly platform that is easy to set up and use
Weaknesses
- Lacks integration with most-used sales and marketing tools as well as Zapier
- The Salesforce integration requires a lot of back-end work to set up and deploy
- Email sequence can’t be edited or changed manually
- Pricing plans are on the expensive side
Pricing
Mixmax does not offer a free trial and has 5 different pricing plans for you to choose from.
Monthly commitment:
- Free: Starts at $0/user/month
- SMB: Starts at $34/user/month
- Growth: Starts at $65/user/month
- Growth : Salesforce: Starts at $69/user/month (annual commitment only)
- Enterprise: Custom plan for which you’ll have to get in touch with their team
14. Zoho Bookings
Zoho Bookings improves your schedule management by helping everyone find the perfect time to meet each other and move work forward. It works especially well for individuals who use other services by Zoho to book appointments, sales calls, support sessions, interviews, and services. The platform has a robust, user-friendly, and feature-rich toolset that interfaces with other Zoho apps such as Calendar, Meeting, CRM, Sites, Flow, and Assist.
Strengths
- Sends out emails when meetings are confirmed, canceled, or rescheduled, as well as reminders and real-time updates
- Sets buffer time between appointments to allow windows for last-minute bookings, cancellations, and rescheduling
- Manages the team availability and displays the pooled availability of the team on the booking page
- The pricing structure is very reasonable and cost-effective
- Automatic language translation and time zone conversion make it easy to meet with customers across the globe
Weaknesses
- Although it integrates with apps outside the Zoho ecosystem, the setup is complex and usage comes with it challenges
- Some bookings tend to appear outside of activities, tasks, or meetings
Pricing
Zoho Bookings offers a free 15-day trial and has 4 different pricing plans for you to choose from.
Monthly Commitment:
- Forever Free: Can be used free of cost for 1 user
- Basic: Starts at $480/staff/month
- Premium: Starts at $720/staff/month
- Flex: Custom plan for which you’ll have to get in touch with their sales team
15. 10to8
An appointment scheduling software catering to the collaboration needs of large teams,10to8 supports both one-on-one and group bookings. It lets you customize your booking page, send SMS and email reminders, and have a two-way sync with your calendar and CRM. It lets you customize your workflows and provides actionable insights on all your meetings. 10to8 is attuned to the needs of businesses that visit customers to perform a service.
Strengths
- Add personalized tags to messages and allow clients to request changes, cancellations or reply to reminders
- Personalize every stage of the customer journey as per your requirements
- Send automated SMS, email, and voice reminders to clients
- Seamlessly integrate with apps across 21 categories
Weaknesses
- UI is not very intuitive and can be difficult to navigate
- Setting up calendar availability across different dates can be challenging
- Customization of key features is limited
- Customer service is of poor quality
Pricing
10to8 offers a free trial and has 4 different pricing plans for you to choose from.
Yearly Commitment:
- Starter: Can be used free of cost for 1 seat
- Pro: Starts at $7.20/seat/month
- Premium: Starts at $19/seat/month
- Enterprise: Custom plan for which you’ll have to get in touch with their sales team
The way forward is onward and upward
The first step in selecting an appointment scheduling software is to identify your use case and have a clear picture of your business needs.
Whether you are a small company or a large enterprise, you should be looking for a solution that makes your life easier. And not the other way around.
Calendly is a great solution without a doubt, but maybe not the right solution for your business.
So, if you’re looking for:
- An instant scheduling solution that gives your qualified prospects the shortest and fastest route to the right sales rep’s calendar,
- A way to help your sales team book more qualified meetings and reduce drop-offs and junk leads,
- A solution that offers great ROI and value,
Then we highly recommend you give RevenueHero a try.
You can book a 30-minute personalized session with our team, where together we’ll explore how RevenueHero can increase conversions and meetings held for your business as well as accelerate revenue growth.
It’s a solution that is designed for GTM teams who don’t want to keep qualified prospects waiting and deal with the struggles of scheduling.
After all, the bottom line is to prioritize what truly matters - selling, generating pipeline, and staying productive.
