11 Best Calendly Alternatives in 2023 [Pricing and Feature Comparison]

Sayani Deb

Looking for scheduling software to book meetings here and there? 🤔If you ask for a recommendation, anyone will suggest Calendly (It’s famous!)Calendly is a simple yet popular scheduling tool that helps you schedule meetings. However, if you are already a Calendly user, you must know that the free version of the software lacks a few helpful features. But if you are new to using scheduling tools, you may want to explore options other than Calendly. Perhaps, you may want to invest in a more beneficial and advanced Calendly alternative with better reporting features.Regardless of your reason, you can check out this compiled list of Calendly alternatives. Read through and find your best alternative to Calendly!

Reasons to Look out for a Calendly Alternative

Most individuals or businesses looking for a Calendly alternative have the following few common reasons behind the switch.

  • Limited features
  • Premium pricing
  • Branding
  • Limited integrations
  • Business automation
  • Domain or industry-specific needs like revenue acceleration

Besides these reasons, there are a few significant drawbacks of Calendly that make customers switch to different Calendly alternatives.

  • Calendly has no desktop version. Though the web and mobile applications are sufficient, some users want to schedule bookings via desktops.
  • The software has no payment acceptance on the free plan. The software has PayPal and Stripe integrations, but you cannot accept payments on the free plan.
  • The platform lacks customization options. There are no customization options within the dashboard. The tool may seem limited when organizing internal meetings.

11 Best Calendly Alternatives You Should Try in 2022

If you are confused about which Calendly alternative to try, here’s our compiled list of 11 alternatives to Calendly. Check them out and pick yours!

1. Acuity Scheduling

One of the best Calendly alternatives in the market is Acuity Scheduling. It is an appointment scheduling platform best suited for small businesses and teams. Acuity Scheduling is excellent for B2B or service-based companies requiring their prospects to schedule demos or use their services and products. For instance, salons, consultancy, etc. Acuity Scheduling takes care of the entire appointment scheduling process. It automates booking slots, sending reminders to customers and employees, scheduling video conferences, etc.

Key Features

  • Sync calendars and manage multiple locations and employees. Show customers the calendar you want them to see
  • Customize every aspect to offer the best brand experience to users
  • Organize schedule with auto-adjust for time zones, canceling and rescheduling appointments feature.
  • A centralized hub for organizing client info and data dashboards to track no-shows and successful meetings
  • Several integrations like Quickbooks, Zoom, Mailchimp and payments integrations like Stripe, Square, or PayPal
  • Video conferencing feature with video calling apps integration


Acuity offers seven days free trial and three paid plans:

  • Emerging - $14 per month
  • Growing - $23 per month
  • Powerhouse - $45 per month

2. HubSpot Meetings

HubSpot Meetings is a great free alternative to Calendly. You can create meeting links with direct access to teams or individual calendars using the scheduling software. Send the links through email marketing or in playbooks that are sent to customers for building better relationships. You can integrate HubSpot Meetings with landing pages to make access easy for visitors. HubSpot Meetings is a great Calendly alternative mainly because it is built on the free HubSpot CRM platform. Using them together lets you take advantage of the contact’s data. Thus, you can provide an incredible customer experience.

Key features

  • Easy link creation and sending for meetings
  • Default integration with HubSpot CRM and other campaign management tools
  • Direct integration with Outlook 365 and Google Calendar
  • Add contacts to HubSpot CRM automatically to keep records clean and transparent.
  • Create round-robin links or groups to share meeting details or duties across teams
  • Embed calendar scheduling on landing pages and anywhere on the web


There are three pricing plans for HubSpot Meetings.

  • Starter - $45/ month
  • Professional - $800/ month
  • Enterprise – $3200/ month

3. RevenueHero

Another Calendly alternative perfect for small businesses is RevenueHero’s scheduling software. The platform enables users to schedule more meetings in less time, making the entire sales process more efficient. With RevenueHero, users can schedule automated meetings 24/7. Thus, the risk of missing out on leads is reduced significantly 😀

Key features

  • Real-time automated scheduling of meetings and manual tasks. The feature automatically routes leads to available sales reps and easily helps schedule more meetings.
  • The cancelation and reschedule features enable participants to shift the meeting date and time as convenient.
  • Automated reminders functionality for all meeting participants
  • Integrations with HubSpot, Salesforce, Zoho, and Pipedrive available for seamless working


Connect with the team for pricing details.

4. OnceHub

Formerly known as ScheduleOnce, this software solution is ideal for booking appointments and meetings. OnceHub is a Calendly alternative great for small teams and businesses. However, the tool’s features are limited compared to the other Calendly competitors.

Key features

  • Define daily or weekly limits for meetings to manage the team’s workload
  • Use PayPal to receive payments for meetings and cancelations
  • The session package feature lets customers schedule a series of meetings
  • Get video calling feature to connect instantly with clients
  • Reserve equipment and meeting rooms for scheduled meetings
  • Integration feature available with video conferencing platforms like Zoom, Teams, Google Meet, CRM Salesforce, etc.


OnceHub offers a flexible pricing plan. They are:

  • Starter – Free plan for up to 3 users
  • Growth - $10 per user/month
  • Enterprise – Custom plans from $950 per month

5. is a powerful and easy-to-use appointment scheduling software that makes online scheduling easy. allows users to create an event or meeting and send the scheduling link to customers, prospects, or anyone else they want to meet. The recipient can choose a time slot, and automatically adds the event to the sender’s calendar.With, you can add custom fields like contact method, recurring appointments, etc. Further, the software provides the flexibility to set weekly, monthly, and daily availability schedules. The software is excellent for individuals and businesses looking for Calendly alternatives. Small teams can also use it.

Key features

  • Easy, simple, and straightforward link design
  • Schedule meetings automatically and forward them to personal calendars
  • Easy-to-use functionalities
  • Auto-adjusted time zones according to user’s location
  • Integrations are available with Outlook, Exchange, Google, iCloud, and Office 365.

Pricing offers three plans:

  • Basic – Free plan. Good for individuals and small project management
  • Pro - $8 per user/month. A good plan for professionals and teams with different scheduling requirements
  • Enterprise – Custom features. Contact the support team for pricing details.


The best Calendly alternative for businesses looking for one-to-one meeting scheduling software solutions. The platform allows companies to schedule personalized meeting pages for individual meetings. You can customize the meeting time, day, durations, etc. Also, allows businesses to define short-notice meeting cancelation rules and buffers. These features help in making the meeting experience better. Like other alternatives to Calendly, allows users to share a link or embed a calendar scheduling widget on the site or landing page. Additionally, the software offers other functionalities like campaigns, snooze, template library, etc.

Key features

  • Customize user experience with a custom domain, brand, personalized meeting page, etc.
  • Optional custom form fields can be easily added to the business’s scheduling page
  • Chrome extension available for simpler access to features
  • Several integrations available like Salesforce, Microsoft Teams, Zoom, and Zapier
  • Automated email functionality to maintain contact touch with prospects

Pricing offers a 30-day trial period. Plus, there are three pricing plans:

  • Basic - $5/ month
  • Starter - $10/ month
  • Professional - $20/ month
  • Growth plan - $80 per month (contact the team for details)

7. YouCanBook.Me

YouCanBook.Me is a simple scheduling tool that makes scheduling appointments and meetings easy. Mostly used in the education sector, YouCanBook.Me depends on external calendars. Since it has no in-built calendars like Calendly, it is slightly harder to operate.

Key features

  • Set up a regular weekly schedule for meetings or customize your schedules every day as per availability
  • With the duration and appointment padding feature, offer fixed appointment durations or give customers a choice.
  • Detects time zones automatically and ensures that everyone sees the right time.
  • Automate reminders, follow-up emails, and confirmations. Customize calendar events too.


YouCanBook.Me is a Calendly free alternative as it offers a free forever plan with basic features and functionality. Besides, the software offers a pain plan of $10 per calendar/month.

8. Picktime

Picktime is a simple scheduling tool that allows individuals and businesses to schedule meetings and appointments. Like other Calendly or calendar alternatives, Picktime is excellent for service-based companies like freelancers, salons, consultancy, etc. The platform is easy to use. It enables users to easily create appointments, reschedule or change location or date preferences. Even if the user is a multinational business, the software’s reporting feature helps to track everything.

Key features

  • Easy video interactions with integrations with platforms like Zoom
  • Integration with Stripe, PayPal, and Square for easy payment receipts.
  • The in-built dashboard makes it easy to manage subscriptions for users
  • Sync personal and professional calendars to keep everything systematic and organized.
  • Automated reminders for all meeting participants


Picktime is another free alternative to Calendly, as it offers a free plan for 3 team members. Besides, there are two other pricing plans:

  • Starter - $9.99 per month
  • Pro - $19.99 per month

9. Calendar

Calendar offers multiple customizations along with intelligent link features or virtual polling. Plus, users can add customizations as per meeting requirements. For instance, if users want to schedule a lunch meeting, they can select meeting times and nearby restaurants from the booking page. Further, users can change the meeting time, location, frequency, etc. Also, using calendar integration, users can create native appointments.Calendar also offers an overall view of all meetings across the calendars. It also has a reporting feature that helps users track productivity.

Key features

  • The mobile application feature allows users to schedule meetings on the go
  • Sync and connect all calendars to get an overview of all the upcoming events
  • Team calendars available
  • Create events in native calendars and sync them to
  • Advanced customizations for meeting types, dates, and locations


Calendar is a great free Calendly alternative as it offers a free basic plan. Other than that, it offers;

  • Standard - $6/ user/ month
  • Pro - $8/ user/ month

10. Doodle

Though Doodle is a good alternative to Calendly, it works differently. Like Calendly, Doodle does not have a direct integration that allows a single link. When using Doodle, the meeting organizer visits the Doodle site, creates an event, and proposes a few different time slots. Then, the participants pick a time that’s convenient to them. The scheduling software is a popular Calendly alternative because it has several users across different time zones. It has a straightforward design and can also be used by non-tech savvy.

Key features

  • Automated confirmations and reminder emails
  • No account is required for one-off scheduling requirements.
  • Clear snapshots for available and unavailable time slots
  • Free scheduling polls for multiple users
  • Integrated calendar providers synced with calendars.


  • Doodle offers a 14-day free trial and three pricing plans.
  • Pro - $6.95/ user/ month (best for professionals looking for automated scheduling platforms)
  • Team - $8.95/ user/ month (best for teams to increase collaboration and productivity)
  • Enterprise – Contact for pricing details (best for large-scale businesses teams looking for advanced scheduling solutions)

11. Drift

Drift offers multiple tools for sales teams. It is not primarily an online scheduling software but offers a meeting scheduler feature. Hence, you can consider Drift as one of the alternatives to Calendly. The main tool that the platform offers is a website chatbot. Users can make the bot live on their websites and let it handle conversations with visitors. In addition, the bot’s functionality extends to emails, audience insights, and sales team routing. The Drift bot can hold personalized conversations with visitors as it contains visitor data in its system.

Key features

  • Drift Meetings automatically schedule qualified sales meetings allowing sales reps to focus on their work.
  • Target the best site visitors and give the VIP visitors meeting fast lane with Drift
  • SDRs can book instant meetings with AEs after lead qualification through live chat
  • Integration with Outlook 365 and Google Calendar
  • Send automated reminders to participants about the scheduled meeting


There are three pricing structures as offered by Drift. But you need to contact the company to get the pricing details of each plan.

  • Premium – A great choice for small businesses focused on customer satisfaction and business growth
  • Advanced – Best for medium-sized businesses looking for personalized customer engagement
  • Enterprise – Great for large organizations. Enables users to create better customer experiences.

So, Which Calendly Alternative is the Best?

The list that I have compiled has the best of Calendly alternatives. However, to pick the best fit for yourself, you must identify your business needs first. If you are a small business, there are a few best options. Similarly, others work great for enterprises. So, to pick the right Calendly alternative, I recommend going through the list. Check out the pricing plans, features, and integrations to get your best alternative to Calendly. And to clear your further confusion, scroll down. Take a quick look at the FAQs, and make your buying decision.

Calendly Alternatives FAQs

Though I have provided you the list of the best 11 alternatives to Calendly, some more info to help you make a buying decision won’t hurt. Here are a few FAQs to bring you more clarity about Calendly alternatives.

Q: What are the best alternatives to Calendly if you are a small business?

A: RevenueHero and OnceHub would be the best Calendly alternatives for small businesses. You can also try Acuity Scheduling. RevenueHero and Drift are the best options if you are a fast-growing start-up.

Q: Are there any Calendly alternatives for individual professionals?

A: Yes. and Calendar are good Calendly alternatives for individuals. In addition, these software solutions offer multiple customization features that make them ideal for individual professionals.

Q: What are the free Calendly alternatives?

A: Like Calendly, Picktime, YouCanBook.Me, and Calendar offer free plans. So the best option among these three free alternatives to Calendly, Calendar, or Picktime would be great choices.

Q: Which Calendly alternative should you choose to schedule meetings from any web form?

A: RevenueHero is the best tool to schedule meetings with prospects from web forms. However, OnceHub is a good option too.

Q: Which Calendly alternative should I choose if I have a large sales team?

A: RevenueHero is the best Calendly alternative for large sales teams. HubSpot and Drift are also good.

Q: Are YouCanBook.Me and Doodle good alternatives to Calendly?

A: These Calendly alternatives are mostly used by the education sector (universities and institutions). So, they naturally have the features and pricing structure that suits service-based businesses.  

Q: Is there a free trial for all the 11 Calendly alternatives listed above?

A: Yes. Most of the above-listed Calendly alternatives offer a free-trial period. However, the duration ranges between 7 to 30 days. In addition, HubSpot requires you to signup to try out their scheduling solution.

Related Resources

Further reading

Conversion Rate Optimization: Best Practices (10 Tips and Tricks You Should Know About)
Want to learn how you can convert more customers for your business? Discover 10+ tips and tricks to boost sales and revenue with conversion rate optimization in 2023!
Madhurima Chatterjee

What is a more significant challenge than getting tons of traffic to your web and mobile sites? Converting those visitors into paying customers, of course! 

Your target audience may be attracted to your digital store, seeing its design and aesthetics. But to convince them to invest in your products or services, you need to make their buyer’s journey seamless and deliver an excellent customer experience. This will set your brand ahead of its competitors and even lead to first-time buyers making repeat purchases and transforming into brand evangelists in their consumer lifetime. 

If this makes you go.

Then, this is the article you should be reading!

In this blog, I will give you a brief overview of conversion rate optimization and then outline 10+ tips and tricks you can implement to skyrocket your conversion rates and boost revenue and growth for your business in 2023!

Conversion rate optimization—an overview

Before we get to defining CRO, let’s determine what a reasonable conversion rate is.

What is a good conversion rate?

You could compare your website's conversion rate to that of leading brands or what is most commonly recorded in yor niche.

According to Will Cannon, CEO of Uplead, a good B2B sales conversion rate hovers between 2-5%, while some industries may record it around 10%.

You can check out this article if you want to know more about conversion rates and industry best practices to optimize this valuable metric for your website.

Here’s the thing. Conversion rates vary depending on a lot of factors. These include industry-specific factors, your competitors, and whether you sell your products or services to other businesses or consumers. 

Even companies in the same industry may have diverse traffic sources, client relationships, and websites that are poles apart. Therefore, when you want to dictate a good conversion rate for your website, consider any percentage higher than the one your site is currently registering.   

But without monitoring your conversion rates, how can you ensure your website performs at par with industry standards? Let’s see how you can track your website’s conversion rates next.

How to track your conversion rates?

Thanks to conversion rate optimization tools like Crazy Egg (for your website), Kissmetrics (for your app), or RevenueHero (to transform your contact form-fills into instantly booked demo meetings), you can track how many visitors are converting into leads and, finally, paying customers for your brand.

Though most of these tools come with paid trials, if you are looking for a free tool to perform these functions, Google Analytics can be perfect for getting started.

You can use Google Analytics to create a funnel that tracks every individual lead at every stage of the buyer’s journey. As a result, you can ensure a bird’s eye view of each prospective buyer and tailor communication accordingly. 

Here are the steps to create your funnel:

Google Analytics → Admin → Segments → New Segments → Sequences

In Google Analytics, each step is identified by a specific URL. You can configure virtual page views if there is no URL change between the two phases.

Now, how can you optimize your conversion rates? Using conversion rate optimization methodologies, of course!

Let’s understand what CRO is.

Conversion rate optimization 

It is a bunch of techniques to boost the percentage of visitors who fulfill a certain desired website action. The components of a CRO process include user research, competitive analysis, information analysis, pattern assessment, usability testing, and A/B testing. CRO is a continuous process; you must keep optimizing different aspects of your website based on the results to achieve long-term success.

The primary objective of conversion rate optimization is to influence as many of your website's visitors as possible to do the required action on a page, website, or within a campaign.

Coming to why you have been reading so far, the following section jump dives into the 10+ best tips and tricks you can implement for your website and garner an impressive conversion rate. Here we go!

10+ conversion rate optimization tips and tricks for your website in 2023

Turn your web or mobile site into a revenue generator on steroids simply by implementing these industry-best tips and tricks to optimize conversion rates. Here we go.

1. Make navigation simple

Conversion depends on navigation. You should cater to more visitors than just direct traffic to your landing page. The easier you navigate a website, the more likely you will return to the landing page and call to action. You should test different navigation menus and styles.  

You must also consider whether or not to include navigation links on your landing pages. It is generally advisable to render your landing pages as clutter-free as possible, including removing navigation menus. 

Here are some other ways you can make navigation on your website simple:

  • Use inbound links to drive more traffic to your landing pages from articles;
  • Make a unique menu that stands out and includes simple navigational terms;
  • Include functional links in your sidebar or in-line anchor CTAs that drive visitors to your product or service landing pages; and,
  • With the help of text and directional arrows, guide your leads to CTAs.

2. Reduce page loading time

Did you know that website conversion rates drop by an average of 4.42% with each additional second of load time (between seconds 0-5)? Therefore, your website needs to load faster to guarantee improved conversion rates.

Here are some essential pointers to assist you in increasing the speed at which your website loads:

  • To evaluate the speed of your website, use performance testing tools like Google PageSpeed Insights;
  • Use a minimal theme;
  • Do not utilize any robust plugins that do not add value to your site;
  • Select a web hosting service provider that is optimized;
  • Reduce the size of your videos and photos, especially for your mobile audience;
  • Compress the CSS and JavaScript files;
  • Implement a user-friendly cache plugin; and,
  • Organize a Content Delivery Network (CDN).

Once you apply some (or all) of these steps, you will notice a significant reduction in site load time and, consequently, a boost in conversion rates.

3. Use compelling copy

It's time to sit down and ponder whether your website copy needs to drive customers to make a purchase.

Your USP (unique selling proposition) must be plain and easy for your target audience to understand. It should be conveyed through compelling copy, title, or tagline wherever they land on your site.

The more persuasive your copy is, the more chances it has to convert your visitors to customers. 

Here are a few ways you can use the power of good copy to optimize your conversion rates:

  • Keep your taglines succinct and direct so that they pique the reader’s interest in the products and tempt them to read on;
  • Display confidence in the capacities of your product or service using empowering verbs;
  • Be direct about the value you are trying to provide—don’t keep talking about the problems. Talk about the solution;
  • Use negative calls-to-action (for who doesn’t like being a rebel?);
  • Leverage “why” your potential customer needs your offer, and,
  • Use numbers, punctuations, and emojis—and most importantly, space out huge blocks of text.

The homepage from Kajabi has a smack-on-the-face headline and communicates their product USP loud and clear! The rest of the homepage unpacks all the extensive features of their product—including a website builder, an email marketing solution, lead generation software, analytics, and much more!

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4. Improve product pages

Your product page should serve three purposes:

Inform. Attract. Ensure.

You must gear each product page toward satisfying this framework—and then sit back and watch those conversion rates skyrocket.

Here are some essential pointers you may utilize to improve your product page and turn more site visitors into buyers:

  • Put the product feature details above the waterline;
  • Use product photographs of high quality;
  • Include the product's advantages, and if feasible, add a chart of comparative features that highlights how your product compares to your competitor’s;
  • Add a module for customer notifications;
  • Make product sheets that are SEO-friendly; and,
  • Add products that are comparable or complimentary (upselling or cross-selling).

You can also position your most popular products in a carousel on the home page. The bottom line is to develop product pages that draw customers to your site and encourage them to make purchases!

The LaunchDarkly product page on the dashboard highlights all product features (clear as day).

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5. Enable multiple payment options

Accommodate as many payment options as your website can allow. This way, you can cover large chunks of your target audience using different payment methods.

Below is an illustration depicting North America's top online payment methods in 2021.

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Here are some payment options your website should provide:

  • Credit/Debit cards: Did you know that 31% of e-Commerce sales were paid for with credit cards? Debit cards accounted for 21% of sales expenditure. These are safe and highly convenient methods of payment that most digital consumers love to use.

  • Digital and mobile wallets: The mobile era is here to stay. And as time goes on, most individuals will choose mobile payments as their payment method. Apple Pay and Samsung Pay are the most well-known mobile payment solutions providers that leverage NFC for tap-and-pay transactions in the physical world and straightforward online payment methods. 

If you allow mobile payments, your customers can make purchases by tapping their thumbs or using Face ID on their iPhones.

  • Virtual currency: Why wouldn't you offer digital currencies to your users if they provide safety, unanimity, and speed in addition to numerous other advantages? Make accepting Bitcoin and Ethereum normal!

6. Accommodate multilingual website versions

Making multilingual versions of your website available for your audience worldwide builds you a stellar reputation as a progressive brand and helps you convert non-native English-speaking customers. 

Multilingualism also helps you localize content for your site visitors and makes delivering an excellent customer experience much easier! In addition, your prospective buyers feel comfortable figuring out what they want in their language and, therefore, avoid any miscommunication in the long run.

Here are several reasons why you should accommodate a multilingual online store:

  • Your company can grow by going global;
  • You can increase your presence online in multiple languages;
  • Multiple languages provide your company an advantage and enhance its professionalism;
  • By serving non-native speakers, you may stay one step ahead of the competition; and,
  • You may spend minimal money and get fantastic outcomes and global brand recognition.

However, it is advisable to remember that translation is only part of the process. For example, you must account for implementing external multilingual customer service software or employing sales personnel speaking more than one language.

7. Employ time-sensitive discounts

The longer people deliberate before making a choice, the more likely they will reconsider or become sidetracked by other offers to shop elsewhere. You must reduce the time it takes someone to decide to respond to your CTA if you want to increase conversion rates, and this makes things seem urgent. 

When you add a time limit to your offer, it can effectively capture your prospective buyer’s attention, and in fear of missing out on such a great deal, they may end up investing in your product or service. 

Using time-sensitive discounts on each product page may work wonders to improve your website’s conversion rate. These offers provide your site visitors with precise delivery information and an expiration date countdown—all of which convince them of the value they might lose out on if they don’t invest.


The GoToMeeting landing page puts this tactic into effect front and center, offering a free 14-day trial or a 20% discount o[ption if prospects invest in their product “right now”! 

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8. Create product categories based on search

The search intent of your target audience can prove elemental in increasing your website's conversion rate. Once you know what they are looking for (using your in-store search analytics, you can put out those products or services front and center.

To do this with Google Analytics, here are the steps you can employ:

Google Analytics > Account > Behavior > Site Search > Search Terms

Using this information, you can also sort your product categories alphabetically (to allow site visitors to skim over their options) or according to popularity (thus, ensuring that what sells best sells more).

9. Display social proof—testimonials and referrals

Did you know that displaying customer reviews for higher-priced products can increase conversion rates by 380%? Including customer reviews directly on your product pages not only increases credibility but also aids prospective customers in making an informed choice.

Here’s how testimonials work:

  • Reassures them of product quality and brand experience;
  • It helps them relate to others and,
  • It gives the impression that you are open to feedback and improvement.


Xtensio, a strategy, and communications tool, use this tactic very well in its social proof landing page, where it uses video testimonials and case studies from existing customers to demonstrate the value they can add to their prospective clients. It helps position the product distinctly and fosters greater trust.

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10. Optimize for mobile

Most potential customers view your products or services on their smartphones. Thus, optimizing your mobile site for ranking on Google and other major SERPs makes perfect sense.

You can use Google’s mobile testing tool to check if your site is mobile-friendly. You can also implement its recommendations to improve your site’s conversion rate.

Other ways of optimizing for mobile include:

  • Enhancing the loading speed of key website pages;
  • Shortening sign-up forms;
  • Removing friction in the purchasing process;
  • Run mobile-specific marketing campaigns, like SMS campaigns, or push notifications for your app;
  • Eliminate distractions and use shorter CTAs for your mobile site version; and,
  • Optimize your content for local searches on mobile. 

Now that you have optimized your website for conversions—what’s next?

Optimizing conversation rates is a never-ending game. However, you should be able to quickly witness a boost in sales or leads by putting all of the conversation rate optimization tips and tricks from above into action. 

It is always good advice to read into your visitor analytics and make your website relevant and tailored to their search intent. Setting realistic expectations for your website is also advisable—sometimes, micro-conversions might be all you get. There will always be a more desirable conversion rate—the only way to find it is to continue A/B testing different aspects of your website and make modifications according to what results in turning more hesitant buyers into paying customers!

Get the most out of your CRO efforts using instant scheduling or demo booking software—RevenueHero

With RevenueHero, you can double your form-to-meetings conversion rate.

RevenueHero is a lead qualification and distribution that matches the intent displayed by visitors filling up your contact us form by allowing them to book time on your sales team's calendars immediately. You may use this tool to qualify, distribute and set up meetings between your potential customer and your sales team right from your website or landing page. The leads are qualified and prioritized based on their revenue-generating potential for your company.

Here are some features of this lead qualification and distribution software:

  • Round Robin meeting scheduling: Automate meeting distribution amongst the sales team. Build custom distribution logic in seconds.
  • CRM sync: Every meeting and its outcome is synced to the CRM. Maximize selling time while maintaining CRM sanity.
  • Automated meeting workflows: Send automated reminders and notifications with complete context at every step of the sales funnel to increase show rates for your meetings.

Would you like to learn more? Schedule a demo now!

Lead Conversion Rate Calculator
Ready to set your lead conversion goals? Our lead conversion rate calculator can help you calculate and improve your lead conversion rates. Learn more.
Sayani Deb

For SaaS, the estimated visitor-to-lead conversion rate is 7%

Your lead conversion rate is a telltale of how well your business performs. It is the metric that measures the number of leads converted into customers. Hence, it is vital to track this metric.

A lead conversion rate calculator can help you track your lead conversion rate, which is what today’s blog is all about. 

Let’s find out more on this topic!

How to calculate your lead conversion rate?

To calculate your lead conversion rate manually, divide the number of new customers (paid) by the total number of leads received.

Lead Conversion Rate = Number of new customers/ Total number of leads

Let’s take an example.

Your PPC ad campaign generates 200 leads per month, and of those leads, 20 convert to customers. So then, your lead conversion rate would be 10%. Thus, for your future PPC campaigns, you can estimate that 10% of your garnered leads will convert into paying customers.

Similarly, if your website generates an average of 60,000 visitors per month, you capture 3000 leads. Then, your lead conversion rate would be 5000/60,000 = 12%.

How to use our Lead Conversion Rate Calculator?

Want to calculate your lead conversion rate easily and faster? 

Our lead conversion rate calculator can help you determine how many new paying customers you have earned. 

Follow the steps and get your lead conversion rate quickly.

Step 1: Gather the data you need to calculate your lead conversion rate – the total number of leads generated and the number of new customers in a specific period. 

Step 2: Enter the number of leads in the first field and the number of new customers in the second field.

Step 3: Hit ‘calculate’, and you will get your lead conversion rate. 

You can then download your results or note them down to perform a quick analysis to identify areas that require improvement. 

Benefits of Using our Free Conversion Rate Calculator

Our free lead conversion rate tool has several benefits, like:

Set realistic business goals

Your lead conversion rates help you determine the total number of sales completed in a specific period. Thus, you will be able to set better sales goals for the future. Also, you will be able to identify what methods work best for your business and what needs to be changed. 

Track campaign success

Using our lead conversion rate calculator, you can accurately determine how your new marketing campaign has performed by indicating how many leads have converted into paying customers.

Forecast business growth

Our lead conversion calculator can give accurate lead conversion rates for specific timeframes. Thus, by analyzing the lead conversion rates, you can estimate your growth for the future period. You can also estimate future growth rates based on your lead conversion rate record.

Boost conversions

Our lead conversion rate calculator gives you a better insight into how well your marketing efforts are working. Thus, you can change a few methods to ensure your conversions increase and your business grows quickly.


What is lead conversion rate?

Lead conversion rate is the metric that indicates the total number of leads successfully converted into paying customers within a specific period. In other words, the lead conversion rate helps you determine the percentage of visitors who made a purchase.

Why is lead conversion rate important?

The lead conversion rate is significant because it indicates the success of your marketing strategy. High lead conversion rates indicate successful marketing efforts, whereas low conversion rates indicate that you are losing leads at different stages of the sales funnel. Thus, if you have low conversion rates, you can identify the problem areas and improve for better growth.

How can I calculate the lead conversion rate?

There are different strategies to improve lead conversion rates. However, you can implement the best approach once you identify the areas that need improvement. A few common techniques are improving CTAs, building a more targeted marketing campaign, making website changes to engage visitors, better lead nurturing strategies, and more.

How can I improve my lead conversion rate?

There are different strategies to improve lead conversion rates. You can implement the best strategy once you identify the areas that need improvement. A few common strategies are improving CTAs, building a more targeted marketing campaign, making website changes to engage visitors, better lead nurturing strategies, and more.

Work with RevenueHero to Increase Lead Conversion Rates

Not only can our lead conversion rate calculator help you get accurate lead conversion rates, RevenueHero can also assist you in improving them. The lead distribution platform can automate everything between web form fill-up and lead meetings. 

With RevenueHero, you can automatically route qualified leads to the right sales reps and instantly schedule meetings without wasting time.

How do I connect my calendar for instant scheduling?
Discover the steps to connect my calendar on the RevenueHero platform for instant scheduling and enjoy a seamless scheduling system.
Sayani Deb

Today’s business landscape moves at lightning speed. And customers look for companies that do things instantly!

In this fast-paced tech era, instant scheduling has been the buzzword for some time now. In fact, numbers suggest that the estimated growth rate of the appointment scheduling market in 2026 is 13.1%, and the estimated value of the global appointment scheduling software market in 2024 is $360 million. 

This blog is about the importance of quick scheduling and the most important feature of scheduling software – connecting your calendar for instant scheduling. 

So, let’s start!

Importance of Instant Scheduling

Research says that a one-minute lead response time can result in 391% more conversions, and slow response times can lead to a 15% increase in customer churn rate. That makes quick scheduling significant for businesses. 

With instant scheduling software like RevenueHero, you can immediately respond to leads and route them to the right salesperson. Your lead can also directly schedule a meeting from the website, considering your and their availability.

Here are a few reasons why instant scheduling is important for your business. 

Increase productivity

To my surprise (read shock), data suggests that 12% of an organization’s time is wasted on manual scheduling. The average employee wastes 4.8 hours a week managing their calendar manually. And that’s over $18000 of wasted productivity per employee per year. 

If manual scheduling results in such a loss, imagine how much of your precious time an instant scheduling software can save!

With appointment scheduling software, you can automate your scheduling system. While your employees can save time, instant scheduling also saves your customer’s time. The software allows quick scheduling through websites. Your prospect can simply book a meeting from your website or social profiles based on the available slots. You can also allow for walk-ins or automatically update time-off between meetings. Further, instant scheduling automatically updates your unavailability. 

Instant scheduling also eliminates the need to send continuous emails manually. The software automatically sends personalized emails to meeting participants, time-to-time reminders, and other alerts. 

So, instant scheduling saves you manual paperwork and time, increasing employee productivity. 

Increased customer satisfaction

Instant appointment scheduling software makes your services easily available to customers. Customers can control the appointments and book meetings at their own convenience. 

Further, scheduling software also allows multi-channel appointments. Most appointment scheduling software works well on desktops and other mobile devices, so your customers can book appointments anytime and anywhere. 

The appointment scheduling platforms enable quick scheduling as they integrate seamlessly with tools like Google calendar, online meeting platforms like Zoom, communication software like Slack, and much more. 

With such features, instant scheduling software makes the entire scheduling process hassle-free. Thus, you can experience higher customer satisfaction, retention, and lifetime value. 

Reduce no-shows

Appointment no-shows are a disappointment. And if you have a manual scheduling process, reducing them is a tedious job. Making daily reminder calls, sending emails, keeping a wait list, making policies, etc., are a few things businesses do to prevent no-shows and huge revenue losses. 

However, if you implement an instant scheduling platform, nothing can stop you from reducing no-shows. In fact, self-scheduling lessened the no-show rate by 17%. Also, as of 2018, automated reminders reduced no-shows by 29%.

Instant scheduling software connects with your client’s calendar once they schedule a meeting with your company. It sends automatic reminders (emails, SMS) and alerts to all participants involved in the scheduled meeting. 

Also, with the feature to cancel meetings and reschedule them, instant scheduling makes the process more flexible for customers. As a result, customers can cancel or reschedule the meeting instead of being no-shows. 

Better insights

Data-driven decision-making always yields the best results. Once you have solid insights into your target market, you can improve your strategy and service. 

Instant scheduling solutions help you find the answer to questions like ‘What’s your busiest day of the week?’ or ‘What are the rush hours of the day?’

Moreover, several appointment scheduling software (like RevenueHero) offers reporting and analytics features where you can access useful insights. These insights can help you make better-informed business decisions. 

For instance, if you know your peak hours, you can design your sales team’s schedules accordingly. Similarly, if you know the busiest day, you can have more workforce to manage the workload well. 

Now, let’s see the steps to connect calendars for instant scheduling.

Steps to Connect My Calendar for Instant Scheduling

An instant scheduling software automatically updates schedules according to your availability. But first, you must know the steps to connect your calendar for instant scheduling. 

Here’s how you do it.

1. Create a company account with a trusted and user-friendly instant scheduling platform like RevenueHero.

2. Sign in to your individual or company account.

3. Click on the User profile tab at the bottom of the left panel and choose edit profile.

4. On the User profile area, you’ll find three options - Profile, Availability, and Integrations. Choose Integrations.

5. Under the Integrations tab, you’ll find two options - Zoom and Google Calendar

6. Click the Google Calendar icon and sign in with your email id. Provide input about your sales team’s availability. Once you’re done, the time slots will be easily visible to your prospects. Thus, they can instantly connect with your sales reps within a few clicks. 

Final Note

Implementing instant scheduling software is no more an option. Quick appointment scheduling is a must if you want to offer a holistic buyer experience. 

When it comes to RevenueHero, you get a lot more options than only instant scheduling. You can capture inbound leads, qualify them, route them to the right sales reps automatically, and schedule meetings in an instant. 

So, if you are all set to implement instant scheduling software, explore RevenueHero’s platform. To know its features and to learn more about RevenueHero, put in your email id and schedule a demo right away!

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