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Best Free Scheduling Software for Increased Productivity | 2023 Picks

Get rid of complex spreadsheets and streamline your productivity with the best free scheduling software. Plan your tasks, set reminders, and track progress.

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"Scheduling is managing priorities and making the most of every moment."

Are you tired of managing multiple calendars and scheduling conflicts? 

Or overwhelmed by the hundreds of emails, meetings, and due dates? 

Studies have shown that businesses may lose up to 21% of yearly revenue due to no-shows. That's a lot of money, right?

Imagine what impact that could have on long-term success. But, don’t worry - free scheduling software can save the day. 

In this blog post, we've rounded up the best free scheduling software. Keep reading to learn how they can help you improve productivity and increase revenue. Let’s begin.

What is Scheduling Software?

Scheduling software is a digital tool that helps individuals and businesses to streamline and manage their schedules efficiently. This software has various features that enable users to schedule appointments easily, set reminders, manage bookings, and share calendars. Not only does this save time and effort, but it also minimizes the likelihood of errors and miscommunications.

The co-founder of Slack, Stewart Butterfield, says, “Every customer interaction is a marketing opportunity.” As such, scheduling software integrates with other software applications and customer interaction, saving time and improving productivity.

Importance of Scheduling Software in Businesses

The importance of scheduling software cannot be emphasized enough, as it is the backbone of any successful enterprise. It helps businesses in the following ways:

1. Boosting Productivity and Resource Optimization

Scheduling software eliminates manual scheduling, helping businesses save time and increase productivity. It automates repetitive tasks, such as updating schedules and sending reminders, allowing employees to focus on other work areas. This enhanced efficiency translates to better customer service, prompt delivery of goods and services, and higher revenue.

2. Enhancing Collaboration and Coordination

A free online appointment scheduler provides a seamless communication platform for employees, management, and clients. It ensures everyone is on the same page, eliminating confusion regarding schedules, deadlines, or project expectations. 

With scheduling software, employees can quickly and easily keep track of their shifts or appointments and communicate necessary changes without delay. This fosters a collaborative work environment, encouraging teamwork, boosting morale, and improving overall performance.

3. Strengthening Customer Satisfaction and Retention

When you schedule appointments online for free, you create strong customer relations. The software sends automated reminders, reducing no-shows and customer dissatisfaction. This helps in retaining clients and keeping them loyal to a business.

4. Empowering Data-Driven Decision Making with Real-Time Insights

Scheduling software provides real-time data that can help businesses make informed decisions. This data can be used to track employee productivity, identify areas of improvement and forecast future trends. Valuable insights can be gained from analyzing the data, leading to improved business performance and better decision-making.

List of Best Free Scheduling Software Available

The following no-cost scheduling software offers everything - from free calendar scheduling app integration to team collaboration. Let's explore them.

1. RevenueHero


RevenueHero is an inbound lead conversion platform that can help take your business to the next level. It offers a comprehensive solution for businesses looking to qualify, route, and schedule more meetings. With instant meeting scheduling and lead routing of varying complexity, Revenuehero helps businesses connect with the right buyers instantly and convert more leads into meetings. Although it charges a fee for premium features, you can try it for free.

Key Features of RevenueHero

  • Calendar sync
  • Customizable booking forms
  • Automated email and text reminders and confirmations
  • Real-time analytics and reporting
  • Integration with other tools and platforms

2. Doodle


Doodle is a free scheduling software that helps users quickly and easily find the best meeting time. It allows users to create polls with different time options and share them with any number of participants. The user-friendly interface makes Doodle very intuitive and accessible, allowing users to easily schedule a meeting by selecting the best time option. 

Additionally, Doodle has powerful collaboration capabilities, allowing all participants to view comments left by other participants in real time. This promotes better communication throughout the scheduling process, helping to ensure everyone is on the same page about when a meeting will take place.

Key Features of Doodle

  • Simple and user-friendly interface
  • Ability to create quick polls for meeting times
  • Cloud-based application for booking appointments
  • Syncs events with your calendar
  • Customizable meeting pages and automated reminders (with Premium version)

3. YouCanBookMe


YouCanBookMe features highly customizable booking pages, available in 44 languages. This means you can tailor your appointments and meetings to cater to a global audience. With complete control over the booking page style and customizable notifications, the software streamlines the entire scheduling process. The platform is popular among prestigious institutions like colleges, universities, and businesses.

Key Features of YouCanBookMe

  • Automatic time zone detection
  • Flexible schedule and availability management
  • Customizable booking pages with support for 44 languages
  • Fixed appointment durations or choices for customers
  • 24/7 booking page accessibility for prospective clients

4. HubSpot Sales Hub

Hubspot sales hub

HubSpot Sales Hub takes the hassle out of booking appointments. Its simple, user-friendly interface provides a shareable scheduling link that allows prospects and customers to book appointments easily and efficiently. But it doesn't stop there. What makes HubSpot Sales Hub one of the best free scheduling software available is its integration with other HubSpot tools.

Key Features of HubSpot Sales Hub

  • Shareable scheduling link for prospects to view availability and book appointments
  • Reporting and analytics to track sales performance
  • Integration with HubSpot's CRM platform for a seamless sales process
  • Sales engagement tools to streamline communication with prospects 
  • Quote and CPQ functionality for easy quoting and proposal creation

5. Calendly


Calendly features a visually-driven and user-friendly interface, allowing users to set up and start scheduling meetings almost immediately. Its ability to adjust for users' different time zones is a major game-changer. This means that setting up a meeting between yourself and someone across the globe is no longer a hassle.

Calendly is an excellent option for teams who conduct meetings at scale. With customizable meeting types and the ability to control meeting lengths, scheduling repetitive meetings becomes a breeze.

Key Features of Calendly

  • Intuitive and visually-driven scheduling automation solution
  • Syncs and integrates with other tools and platforms
  • Special features for teams who conduct meetings at scale
  • Easy scheduling ahead for more than 10,000,000 users worldwide
  • Customizable workflows, integrations, and embeds to fit your business needs

6. Acuity Scheduling

Acuity scheduling

Acuity Scheduling has made scheduling appointments a breeze with its cloud-based software. This software is a top choice for individuals and small to midsize businesses looking for user-friendly interfaces, scheduling flexibility, and payment integration. 

It offers customizable booking forms that allow you to collect all the necessary information from your clients before their appointment. This streamlines your scheduling process and eliminates any confusion or misunderstandings.

Key Features of Acuity Scheduling

  • Customizable booking forms
  • Automated email and text reminders and confirmations
  • Calendar sync and 2-way integration with Google Calendar
  • Ability to accept online payments through Stripe
  • Clients and businesses can schedule their own appointments

7. Revenue Grid

 Revenue Grid

Revenue Grid is more than any best free scheduling software. Its comprehensive suite of tools helps sales and revenue teams identify and eliminate revenue leaks, accelerate sales cycles, and provide better visibility of sales activities. But its scheduling capabilities set it apart from other sales intelligence platforms.

It sends notifications to remind you of upcoming appointments, ensuring you never miss an important meeting or call. Simply pick a time slot and send an invite without leaving your inbox. And if you need to reschedule, Revenue Grid makes it quick and easy to make changes and notify all parties involved.

Key Features of Revenue Grid

  • Online appointment scheduling for free
  • Automated data capture and synchronization across different teams and tools
  • Real-time sales productivity insights and intelligence
  • Revenue Signals prompt for next-best-action directions
  • Integration with Salesforce and email for communication and data management

8. Setmore


Setmore makes it easy for your customers to book appointments with you 24/7 and automates reminders. It offers impressive features, including a user-friendly interface, four calendars and staff logins, and a basic customer list. Moreover, it can be easily integrated with other tools to create a seamless booking experience.

Key Features of Setmore

  • Unlimited bookings and event types
  • Accept payments easily and securely online
  • Automated email and text reminders to customers
  • Integration with Zoom and Teleport for video meetings
  • Shareable booking page for customers to schedule appointments 24/7

9. 10to8

10 to 8

With its advanced automation features and intuitive user experience, 10to8 is considered one of the best free scheduling software. The platform allows you to set up recurring appointments, automate appointment reminders, allocate labor automatically, and enjoy seamless video conferencing options.

Further, the software is fully accessible and comes loaded with customization options - from branding to customizing language settings to tailored booking forms, 10to8 lets you create a sleek, professional image that resonates with your clients.

Key Features of 10to8

  • Customizable branding for booking pages
  • SMS and email reminders for appointments
  • 2-way live sync with Google, iCal, Outlook, Exchange, and Office 365 calendars
  • Integration with Zoom, MS Teams, Salesforce, and over 5,000 apps through Zapier
  • Appointment and no-show reports for tracking and analysis

10. GReminders


GReminders is an exceptional appointment scheduling and reminder software that is designed to address the needs of busy individuals and businesses alike. It is acclaimed as one of the top free scheduling software due to its automation features and compatibility with existing Google or Outlook calendars. With GReminders, you’ll never miss a meeting or appointment again.

Key Features of GReminders

  • Integration with Google or Office 365 Outlook calendar
  • Automated appointment reminders via email or text
  • Customizable reminder messages and frequency
  • User-defined fields for mapping answers to questions
  • Easy scheduling for clients with a booking calendar linked to intake forms

11. SimplyBookMe


SimplyBookMe is a comprehensive and intuitive scheduling software that enables businesses and individuals to manage their appointments and bookings hassle-free. Its features include a user-friendly interface, a customizable booking page, and automated reminders.

While other scheduling software can be expensive, Simplybookme offers similar functionality without requiring users to pay hefty amounts. This makes it an ideal choice for small businesses or entrepreneurs seeking a new experience.

Key Features of SimplyBookMe

  • Online booking system with free scheduling website and widgets
  • Flexible scheduling apps and Google Calendar sync
  • Intake forms for gathering client information
  • Payments processing for easy and secure online payments
  • Promotion system for marketing and customer engagement

12. TimeTap


TimeTap is a free-to-use web-based appointment scheduling software designed to cater to the needs of small and medium-sized businesses. It is an excellent solution that has won many accolades from its users, who love its incredible features and user-friendly interface.

It provides customizable reports allowing businesses to track their appointment schedules and client information. These reports are essential in analyzing business performance and making informed decisions that can help improve the bottom line.

It allows businesses to create customized appointment types and durations that suit their needs. This feature is especially useful for businesses with unique needs that standard scheduling applications cannot meet.

Key Features of TimeTap

  • Custom booking sites and custom form fields
  • Client management tools and custom reports
  • Automated emails for appointment follow-up and next steps
  • Ability to manage booking for multiple staff and locations
  • Access controls/permissions and activity tracking for security and accountability

Final Say

We hope this blog has given you the insights to get a great scheduling software for your business.

Remember, your time is valuable; the right scheduling software can save you hours and maximize your productivity. 

While you check out the best free scheduling software, explore the RevenueHero platform to see its features, including automated data capture and synchronization, instant scheduling, real-time sales productivity insights, and prompts for your next best action. 

Book a free trial and see how it can benefit your business!

Aju Neeraj
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